Forcing a Line to 100%

***  HYPERION WILL BE DECOMMISSIONED AS OF AUGUST 30, 2024. THESE TRAINING MATERIALS WILL BE UPDATED ONCE THE NEW BUDGET MANAGEMENT AND PLANNING SYSTEM IS LIVE. ***

   Overview   

The Distributed Percentage total for all funding lines must total 100% prior to the end of the Budget Planning and Setting Salary timeline. This article shows you how to resolve an issue where the Distribution Percentage is less than 100%.

   Instructions   

  1. Step 1: Click the BUDDEV link in the Applications box.
  2. Step 2: Click the Salary link.
  3. Step 3: Click the Position Budgeting link.
  4. Step 4: Click the collapse pane arrow to the left of the Position Budgeting form.
  5. Step 5: View position funding information in the Funding Distribution section.
  6. Step 6: Select a Time Band for which you wish to adjust the line to 100%.
  7. Step 7: Right-click the Distribution Percentage cell of a chartstring line to change.
  8. Step 8: Click the Force Line to 100% Total link.
  9. Step 9: Click the OK button.
  10. Step 10: The Distribution Percentage column is updated to a total of 100%.

In this article, you will learn the steps to force a line to 100% in the UGA Budget Management System.

1. Step 1

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First, log into the Budget Management System.

On the UGA Budget Management System HomePage, click the BUDDEV link in the Applications box.

2. Step 2

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In the Form Folder section, use the following navigation: Forms > Salary .

Click the Salary link.

3. Step 3

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The forms associated with Salary are displayed in the Form section.

Click the Position Budgeting link.

4. Step 4

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The Position Budgeting form is displayed on the right side of the screen.

To collapse the pane on the left side of the screen and maximize your workspace, click the collapse pane arrow to the left of the Position Budgeting form.

5. Step 5

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After selecting an employee, you can view position funding information in the Funding Distribution section.

The information is organized into combo codes by Time Band.  

6. Step 6

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Select a Time Band for which you wish to adjust the line to 100%.

Example shown here: Time Band 1 (TB1). 

7. Step 7

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Prior to the end of the Budget Planning and Setting Salary timeline, the total Distribution Percentage for a Time Band must equal 100%.

In this example, the Distribution Percentage totals 90%, and the total is highlighted in red. 

Right-click the Distribution Percentage cell of a chartstring line that should be changed to make the Time Band total 100%.

8. Step 8

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A pop-up menu is displayed.

Click the Force Line to 100% Total link.

9. Step 9

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A pop-up message confirms that forcing the line to 100% was successful.

Click the OK button.

10. Step 10

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The Distribution Percentage column is updated to a total of 100%. The Budgeted Amount column is also updated accordingly.  
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