Creating Credit Card Refunds

Overview

In the UGA Cash Management System, you can create a deposit for your department. This deposit is for any sales that are to be deposited into the University's bank account.

Tutorial Resources

Policy: Receipting and Depositing (Cash/Check/Wire Handling)

Policy: Credit/Debit Cards

In this article, you will learn to complete a Web Departmental Deposit (WDD) for Credit Card Refunds.

1. Step 1

Navigate to the UGA Cash Management System ( TouchNet ) Login page.

3. Step 3

The UGA Cash Management System ( TouchNet ) U.Commerce Central page is displayed. This page is your command center for managing commerce activity across UGA.

4. Step 4

Click the Applications menu tab at the top of the page.

5. Step 5

In the Applications drop-down menu, click the Business Office link.

6. Step 6

Use the following navigation to review the status of your cash deposits.

Cashiering Home > University of Georgia > Offices > Bursar Credit Card > Web Dept Deposits > New Deposits

Click the New Deposit link.

7. Step 7

The Create Web Departmental Deposit page is displayed.

Click the menu list under Select Template.

9. Step 9

Continue by placing only one transaction date worth of deposits on each transmittal.

10. Step 10

Enter the amount that was refunded in the Amount field.

Example shown here: "13".

11. Step 11

Select the Debit Tender Type from the list.

13. Step 13

Enter the Detail Code that the money will be refunded from in the Detail code field.

Example shown here: "4001".

14. Step 14

Enter the amount of the refund in the Amount field.

Example shown here: "13".

The Description and Account Number field can be left blank. The Description field will default with a description that has already been assigned. Any edits to this field will only be stored in the UGA Cash Management System and will not pass to the UGA Financial Management System. The Account Number field will populate once you proceed to the next step. This field cannot be edited.