Submitting and Approving Expense Reports with ADA Accommodations

   Overview   

This article shows the steps to include and approve Americans with Disabilities Act (ADA) Accommodation related travel expenses.  ADA Accommodations require a letter to be filed with University Human Resources (UHR) from a licensed physician explaining what is additional support is needed and the duration such support will be needed.

Central Accounts Payable with coordinate confirmation of ADA Accommodation letters with UHR.

 

  1. Step 1

For more detailed instructions, see the Creating an Expense Report Article. 

Enter the appropriate information in the General Information fields of the Expense Report.

To add Americans with Disabilities Act (ADA) Accommodations, click the lookup magnifying glass in the right of the Reference field. 

 

  2. Step 2

The Lookup pop up is displayed. 

Click the ADA Filed ADA Associated Travel option.

  3. Step 3

With the ADA Filed information entered,

click the Expense Report Action dropdown menu. 

  4. Step 4

Click the Add Expense Lines option. 

  5. Step 5

Enter all the required information for each expense item, including, Date, Expense Type, Payment, Amount, Biling Type, Ticket, Receipts, etc.

For more detailed instructions, see the Creating an Expense Report Article. 

  6. Step 6

With all information entered, click the Save button. 

  7. Step 7

Click the Review and Submit button. 

  8. Step 8

The Expense Report will need to be associated with the appropriate approved Travel Authorization.  See the Linking a Travel Authorization to an Expense Report article.

When all information is entered and verified, click the Submit button. 

  9. Step 9

The Submission Confirmation pop-up window is displayed.

Click the Submit button. 

  10. Step 10

A message is displayed stating "Expense Report XXXXX has been submitted.

  11. Step 11

For full instructions, see the Approving an Expense Report as an Expense Manager article. 

Select the appropriate Expense Report link.

Example shown here: Amelia Hertzog - 0101234567

  12. Step 12

The Expense Report page is displayed.

ADA Accomodations are noted in the Reference field as ADA Filed.

  13. Step 13

Review the Summary and Expense Line for completeness and compliance with travel policy.

Note:  Central Accounts Payable will coordinate confirmation of ADA Accommodation letters and details with UHR once approved at the Expense Manager level

  14. Step 14

With the Select checkbox marked for the appropriate lines,

click the Submit button. 

  15. Step 15

The Approve pop-up window is displayed.

Click the Submit button. 

  16. Step 16

The Expense Report is submitted into the approval workflow, and a message stating "You have approved the request." is displayed.

Additional Resources:

At this time, no additional resources are available for this topic.  

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