Overview
This article explains how to add and delete a vacant position from a Departmental Budget.
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The Position Planning Roster - Vacant Positions page is displayed.
To view more information, click the Instructions link.
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The Instructions window is displayed at the bottom of the page.
To begin working with a vacant position, click the Include in Budget? link.
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Click the appropriate Position Row.
Example shown here: Row 11813499 - Public Relations Coordinator
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The Include in Budget? window is pre-populated with information available in the system.
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Enter the appropriate information in the Budgeted Amount field.
Note: The Start Date field is automatically populated with the start of the next fiscal year. This can be edited on a separate page.
Example shown here: 65,000
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Enter the appropriate information in the Combo Code field.
Note: Entering partial data in a field will populate all matching values.
Example shown here: 181725000
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Click the appropriate value from the Combo Code field results.
Example shown here: 18172500011004
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Once all information is entered, click the Include in Budget? checkbox.
Note: The Dist % defaults to 100%. This can be edited on a separate page.
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Click the Include In Budget button.
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The Include in Budget Processing pop-up is displayed.
Note: If necessary, you can click the Cancel button to stop the process.
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The Include in budget? column is updated for the selected vacant position, and a "Process Successful" pop-up is displayed.
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To confirm the vacant position's addition, right click the 06.01 Position Planning Roster link.
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From the context menu, click the Open Link in New Tab option.
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Click the 06.01 Position Planning Roster tab.
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The 06.01 Position Planning Roster page is displayed.
To narrow the search results, enter the (full or partial) Position Number in the Find... field.
Example shown here: 11813499
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Click the appropriate link from the Search results.
Example shown here: 11813499 - Vacant link
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The selected position information is displayed including, Position, HR Home Dept ID, Funding Validation, etc.
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To return to the Vacant Position page, click the 06.01 Position Planning Roster Tab Close [X] button.
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The Vacant Positions page is displayed.
To review or edit, right click the 06.05 Edit Funding Distribution link.
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| From the Context menu, click the Open Link in New Tab option. |
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Click the 06.05 Edit Funding Distribution tab.
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The Edit Funding Distribution page is displayed.
To narrow results, enter the (full or partial) Vacant Position ID in the Find... field.
Example shown here: 11813499
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Click the appropriate link from the Search results.
Example shown here: 11913499 - Public Relations Coordinator
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The selected position information is displayed including full chartstring, Effective Date, Comp Code, Comp Rate Code, etc.
If necessary, scroll right to view additional information.
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| To return to the Vacant Position page, click the 06.05 Edit Funding Distribution Tab Close [X] button. |
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The Vacant Positions page is displayed.
To remove the vacant position, select the appropriate row and click the Remove from Budget? checkbox.
Example shown here: 11813499 - Public Relations Coordinator
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Click the Remove from Budget button.
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The Include in Budget checkbox is removed, and a "Process successful." pop up is displayed.
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Additional Resources:
At this time, no additional resources are available for this topic.